Shipments / Archives

Items that have already been delivered can be viewed under the ‘Items / Archive’ menu item.

Most of the columns in the ‘Archive’ table and their functions are the same as those in the ‘Overview’ table. To facilitate quick searching, the list of delivered items in the archive is organised by year. You can select the year you wish to view from the year selector menu on the toolbar. 

For items in the Archive, it is not possible to modify the item parameters (with the exception of comments). As for comments, you can only add to them; you cannot delete them.

By clicking the ‘Actions’ button on the toolbar, the following additional functions are available:

Submit to the cash desk

This function allows you to manage cash-on-delivery payments collected by couriers during the day.

Select one or more cash-on-delivery consignments and click on the [Submit to Cashier] menu item. In the pop-up dialogue, you can mark the selected consignments as settled or revoke the selected status.

After completing this action, the system will automatically offer a PDF document for download, which provides an itemised confirmation of the settled consignments and amounts. This PDF document cannot be retrieved again at a later date.

Marking: ‘Transferable’ *

Select one or more cash-on-delivery consignments and click on the [Mark as: “Refundable”] menu item. By doing so, you have set the collected cash-on-delivery amounts for the selected consignments to ‘Refundable’ status (e.g. for information for the finance department).

Mark as: “Transferred” *

Select one or more cash-on-delivery consignments and click on the [Mark as ‘Refunded’] menu item. This marks the selected consignments as refunded (e.g. for the finance department).

* If you have not selected any lines, clicking the menu item will bring up a dialogue box. Here, based on an imported file, you can change the status of multiple shipments at once to ‘Referable’ or ‘Referred’. In the dialogue box that appears, you can see which items you are about to select. If there are already selected shipments among them, you can deselect them here using the “Cancel” icon. You can upload CSV, XLS and XLSX file types.

Columns (with headers):