In the Article Structure menu, we record the Articles that can be included in the Dispatches. When selecting the items recorded in the [Master Data] / [Item Master] menu, when posting the parcel by DispatcherDispatcher A member of the Courier Service. Liaises with customers and dispatches couriers. He/she uses the Deliveo dispatcherDispatcher A member of the Courier Service. Liaises with customers and dispatches couriers. He/she uses the Deliveo dispatcher (admin) interface. (admin) interface. or in the Customer interface, we do not need to enter the weight and dimensions of the parcel, as these are taken from the item properties. The same items (by item number) can also be referenced in a file import based parcel submission.
The article data can be modified in the article table. To add a new article, use the "Add" button on the bottom tray. When adding a new article, you can also enter the starting quantity. The article number of an article cannot be changed later.
Click on the "Inventory Management" button on the bottom tray to modify a Customer's inventory (both up and down). With Inventory Management enabled, the system will reduce the inventory by the item sent for an item that is shipped. (It will return the item to inventory on return.)
Properties of an article:
- Customer - the customer who owns the item.If no Customer is specified, all customers can use the item. In this case the traditional warehouse management function cannot be used.
- Article number - unique identifier in the system. It can be freely chosen only at the first recording, it cannot be changed later!
- EAN code - for barcode identification
- Unit weight - this is the weight at which the item will be placed in the shipmentSend to An identifier that groups together packages sent from a Sender to a Recipient by a Customer at the same time. In practice, this is understood to mean the entire shipment, even if it consists of several Packing Units.
- Dimensions - these are the dimensions at which the item will be placed in the shipmentSend to An identifier that groups together packages sent from a Sender to a Recipient by a Customer at the same time. In practice, this is understood to mean the entire shipment, even if it consists of several Packing Units.
- Initial quantity - only of interest when entering a new item
- Image - a small image of the item can be uploaded to facilitate subsequent identification
In Articles, it is possible to mark the Articles as "Virtual Articles". Articles marked as such have "infinite" stock management, i.e. the article never runs out, nor can it be stocked. An Article can only be marked as a Virtual Article if its stock quantity is 0.
Bulk import of articles
Import cannot be used to modify an existing quantity, only to record a new Article. (Or to import an existing Article to a Customer who has not previously had such an Article number.) To modify stock quantities, use the "Stock Management" function.
The table file to be imported must consist of the following fields. The first row of the table is a header, so the order of the columns is arbitrary. Fields in bold are required fields. Field separator: ; (semicolon).
| # | Field (header) name | Possible value | Explanation |
|---|---|---|---|
| 1. | itemid | Max. 30 characters number, letters and punctuation. | Identifier of the article (article number). It is a unique item, so no two article numbers can be the same. |
| 2. | name | Max. 50 characters number, letters and punctuation. | Name of the article. |
| 3. | weight | 7 character number, 2 of which can be decimal. | Weight of the article. |
| 4. | x | 7 characters, 2 of which can be decimal. | Width of the article. |
| 5. | y | 7 characters, 2 of which can be decimal. | Height of the article. |
| 6. | z | 7 character number, 2 of which can be decimal. | Depth of the article. |
| 7. | virtual_item | 1 or 0 | The property of the item whether it is a virtual or physical item. |
| 7. | quantity_of_stock | 7 characters, integer. | Initial quantity for a new article. |