In the Article Structure menu, we record the Articles that can be included in the Dispatches. If you select the items in the Master Data / Article Structure menu, you do not need to enter the weight and dimensions of the parcel when creating a shipmentSend to An identifier that groups together packages sent from a Sender to a Recipient by a Customer at the same time. In practice, this is understood to mean the entire shipment, even if it consists of several Packing Units., as these are taken from the article properties. The same articles (by article number) can be referenced in file import based parcel dispatch.
The article data can be modified in the article table. To add a new article, use the "Add" button on the bottom tray. When recording a new article, you can also enter the starting quantity. The article number and the virtual article parameter cannot be modified later.
Click on the "Inventory Management" button on the bottom tray to modify a Customer's stock (both up and down). When Inventory Management is enabled, the system will reduce the stock for an item that is shipped. (It will return it to stock for a returned item.)
Properties of an article:
- Customer - the customer who "owns" the item. if no Customer is specified, then all customers can "use" the item. In this case, the traditional stock management function cannot be used.
- Name - name of the article
- Article number - unique identifier in the system. It can be freely chosen only at the first recording, it cannot be changed later!
- EAN code - for barcode identification
- Unit weight - this is the weight at which the item will be placed in the shipmentSend to An identifier that groups together packages sent from a Sender to a Recipient by a Customer at the same time. In practice, this is understood to mean the entire shipment, even if it consists of several Packing Units.
- Dimensions - these are the dimensions at which the item will be placed in the shipmentSend to An identifier that groups together packages sent from a Sender to a Recipient by a Customer at the same time. In practice, this is understood to mean the entire shipment, even if it consists of several Packing Units.
- Initial quantity - only of interest when entering a new item
- Image - a small image of the item can be uploaded to facilitate later identification
- Virtual item - for items marked as such, stock management is "infinite", i.e. the item never runs out, nor can it be stocked. An Article can only be set as a Virtual Article at the time of creation, this parameter cannot be changed later.
Bulk import of articles
Import cannot be used to modify an existing quantity, only to record a new Article. (Or to import an existing Article to a Customer who has not previously had such an Article number.) To modify stock quantities, use the "Stock Management" function.
The table file to be imported must consist of the following fields. The first row of the table is a header, so the order of the columns is arbitrary. Fields in bold are required fields. Field separator: ; (semicolon).
| # | Field (header) name | Possible value | Explanation |
|---|---|---|---|
| 1. | itemid | Max. 30 characters number, letters and punctuation. | Article identifier (article number). Unique element. |
| 2. | name | Max. Max. 50 characters number, letters and punctuation. | Article title. |
| 3. | weight | 7 character number, 2 of which can be decimal. | Weight of the article. |
| 4. | x | 7 character number, 2 of which can be decimal. | Width of the article. |
| 5. | y | 7 characters, 2 of which can be decimal. | Height of the article. |
| 6. | z | 7 character number, 2 of which can be decimal. | Depth of the article. |
| 7. | virtual_item | 1 or 0 | Virtual or physical article? 1 = virtual article, 0 = physical article. Default: 0. |
| 7. | quantity_of_stock | 7 characters, integer. | Initial quantity for a new article. |